How do I run the pay?

1. Set your pay rules once, in company settings under Rates, then Pay grades. The rules are: weekly or fortnightly, the day a period starts, ordinary hours a day and a week, the rates for overtime, Saturday, Sunday and a public holiday, casual loading, the super rate, and the hours a rostered day off accrues.
2. The defaults follow the Building and Construction General On-site Award as ordinarily applied, and the screen says so. Confirm them against the award or agreement that covers your people. Change any number.
3. If you pay allowances, add them under Allowances on the same screen. Give a name, say if it is worth that much per hour worked or per day worked, enter the amount, and give a pay grade if only some people get it. Every period then pays them, inside the gross, with their own figure beside it.
4. Each person needs a grade with a rate behind it, on their row under Your crew. A person paid differently gets their own rate under Pay grades.
5. Open Schedule and press Pay on the band. It opens on the current period and steps one period at a time.
6. Each person shows their ordinary hours, the hours at each penalty rate, the rate, the gross and the super. Press The days to open every shift, with how each block of time was paid and why. The percentage for each class is in your pay rules, where you set it, and on every block under The days.
7. YourCA reads public holidays for the job's state from the job. A job with no state recorded never gets a public holiday, and the day says so.
8. Contractors on their own ABN and labour hire are listed under the table with hours only, because you do not pay them wages. Check their invoice against those hours.
9. Anything that stops approval is counted above the table, and shown again on the person's own row, under Ready to pay. Still on the clock means a shift was never clocked off. No rate set means what it says. Each has one press to the screen that fixes it. Roster exceptions nobody reviewed only warn.
10. Press Approve this period. That writes the record, and the exports appear: the summary to print or as a Word file, the same table as a spreadsheet, and a CSV with one line per person per pay class for whoever runs your payroll software.
11. The printed sheet and the Word file are landscape, because a table with a column per pay class reads that way.
12. If you search a name, or press the line that says who holds up the run, the download follows the screen. It carries the people shown, not the whole period.
13. Every file then says how many of how many people are on it, and what the whole period came to. So nobody can read or import part of a run as the run.