Time saved / Pay the firms you engaged on time
Supplier invoices for subcontractors: what you owe, and the day to pay it by
Every invoice from the firms you engaged, the day to pay each one by and why, what is overdue, and what you owe each firm across every job.
The builder has an accounts team for its payables. Your invoices from labour hire and the firms under you sit in an inbox, and the due date is whichever one you noticed.
- By hand
- 6 h 30 min
- In Excel
- 4 h 30 min
- In YourCA
- 18 min
- Saved
- 6 h 12 min
Estimate for a 6-month electrical job with 10 people on it, each month, on each job. Set your own job.
The risk it heads off
- A firm you engaged is paid late, and it stops work or claims interest.Shows the day to pay each invoice by, and puts it on your Dash and Calendar.
- A payment claim from a firm under you passes with no payment schedule.Shows the last day for a payment schedule on an invoice that is a payment claim.
Step by step
| Step | By hand | Excel | YourCA | What YourCA does |
|---|---|---|---|---|
| Type the month’s invoices from the firms you engaged | 20 min | 15 min | 3 min | Reads the invoice you drop or forward and fills every value, with the words it came from. You check it. |
| Work out the day to pay each one by | 15 min | 10 min | 0 min | Takes the earliest of the invoice’s date, your contract’s and the Act’s, and shows all three. |
| Count the payment schedule date on an invoice that is a payment claim | 15 min | 10 min | 0 min | Counts it for the job’s state, or says in one line why there is none. |
| Work out what you owe each firm across every job | 15 min | 10 min | 0 min | Shows what you owe each firm, what is overdue and what you paid, firm by firm. |
| Total, each month, on each job | 65 min | 45 min | 3 min |
How to do it in YourCA
Questions subbies ask
- Does YourCA pay the firm?
- No. YourCA pays nobody and sends nothing. Mark paid is your own record of what you did.
Get the hours back on your next job
Your first job is free. See what YourCA runs or every function’s time saved.
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