Where do the minutes come from?

Each figure is an estimate of how long each task takes a commercial subcontractor with no contracts administrator, based on real construction experience.

What does by hand mean?

Paper, Word, email and the photos on your phone. Excel means the same work with a spreadsheet you keep up yourself.

What is left for me to do in YourCA?

Reading, checking and pressing. You still decide, sign and send every document yourself. YourCA never sends anything to the builder for you.

Why does the crew size change the figure?

Rostering, hours and pay take longer for every person on the job. Work you do once for the whole business, such as checking who owes you, is shared across the jobs you run.

Does the figure count losses you avoid?

No. A variation that is not barred or a claim served on the right day is worth far more than the hours, but it is not counted here.

Time saved

The hours a subbie gets back on one job

Set your job, then open any row to see each step.

Estimated time saved on this job

391 hours

441 h by hand
356 h in Excel
50 h in YourCA
89% less time

Win the job

Price and send the quoteeach quote that wins the jobBy hand8 h 20 minExcel6 h 10 minYourCA1 h 25 min6 h 55 min saved · 83% less time

The builder compares quotes. You build one from nothing, often at night, for a job you may not win. When you do win, the priced lines get typed again into a claim schedule.

The risk it heads off

An exclusion left off the quote turns into free work on site.Your standard exclusions and clarifications go on every quote.
The builder accepts an old revision of your quote.An issued quote is frozen. A change raises a new revision, so each one names one price.
The claim schedule is retyped after you win and never adds up.The schedule comes from the accepted quote, to the cent.

Price and send the quote: estimated minutes for each step, each quote that wins the job
Step	By hand	Excel	YourCA	What YourCA does
Price each line from labour, materials and hire	120 min	90 min	45 min	Works out the unit rate, the section totals and the margin as you type.
Look up merchant prices	45 min	40 min	10 min	Search your merchant price lists from inside the line. The price fills the material cost.
Ask merchants to price the fixtures	30 min	30 min	5 min	Writes the request and a supply-only schedule. It opens in your own email.
Write the exclusions and conditions	30 min	20 min	3 min	Pulls in the term sets you saved once.
Price lines you have priced before	45 min	30 min	5 min	Save a line once, build-up and all. Add a copy to any quote in one press.
Look up the margin you gave this builder last time	10 min	5 min	1 min	Shows the margin your last quote to the same builder used. One press uses it.
Lay the quote out on your letterhead	40 min	30 min	2 min	One press makes the document from the same totals as the screen.
Revise it when the builder asks	60 min	45 min	10 min	Makes a new revision and keeps the old one. The totals stay right.
Check what changed between two revisions	30 min	20 min	2 min	Lays two revisions side by side: each line, what was added, removed or changed, and the difference in the price.
Type the priced lines into a claim schedule after you win	90 min	60 min	2 min	Accept turns the priced lines into your contract value schedule.
Total, each quote that wins the job	500 min	370 min	85 min

Price and send the quote: every step on its own page

Walk the site before you priceeach job you walk and priceBy hand2 h 40 minExcel2 h 20 minYourCA21 min2 h 19 min saved · 87% less time

The builder sends drawings. You walk the site to see what they do not show, with a notepad, a marked-up print and a camera roll. Back at the desk it all gets sorted and typed again.

The risk it heads off

A note from the site walk never makes it onto the quote, and the work it flagged is done for free.A note goes on the quote in one press, and the walk shows which notes are already there.
The builder disputes how the site looked when you priced it.The walk is frozen once the quote is accepted, with each photo pinned where it was taken.

Walk the site before you price: estimated minutes for each step, each job you walk and price
Step	By hand	Excel	YourCA	What YourCA does
Write up the site walk notes so somebody else can read them	30 min	25 min	5 min	You write or draw on the tablet as you walk. The notes are already typed and kept with the job.
Mark up the drawings and scan them back in	30 min	30 min	5 min	Opens any tender drawing as its own page to draw on, at the revision on your register.
Measure runs off the drawings with a scale rule	25 min	25 min	5 min	Set the scale off one dimension you know. The ruler gives the length of any line you draw.
Sort the photos and work out where each was taken	30 min	25 min	2 min	Each photo is filed in Tender photos and pinned on the drawing where you stood.
Type the notes into the quote as lines and exclusions	20 min	15 min	3 min	Press a note and Add to the quote. It goes on the draft as a line, an exclusion or a clarification.
Put the walk in one document for the quote file	25 min	20 min	1 min	Download gives the notes, the marked drawings and the photos as one PDF on your letterhead.
Total, each job you walk and price	160 min	140 min	21 min

Walk the site before you price: every step on its own page

Measure quantities off the drawingseach job you priceBy hand3 h 35 minExcel2 h 45 minYourCA20 min3 h 15 min saved · 91% less time

The builder sends a set of drawings and a date. You print them, run a scale rule over every room, add it up on a calculator and type the totals into the quote. When a revision lands you do it again.

The risk it heads off

A void is left in the area, or a room is counted twice, and the price is wrong on every line it feeds.Every shape sits on the sheet in its layer colour, cut outs take their area away, and each layer shows how many shapes it holds.
A quantity changes on the drawing and the quote still carries the old one.A line sent from a layer follows it while the quote is a draft, and says Typed once somebody types over it.

Measure quantities off the drawings: estimated minutes for each step, each job you price
Step	By hand	Excel	YourCA	What YourCA does
Measure each room and run off the drawings with a scale rule	90 min	70 min	8 min	Set the scale once per sheet, then click round each room or area, or along each run. The figure shows as you draw.
Add up the rooms and take out the voids	30 min	20 min	1 min	Each layer adds its shapes on every sheet, and a cut out takes its area away.
Count the fittings sheet by sheet	20 min	20 min	5 min	Tap each fitting with Count. The layer keeps the tally across every sheet.
Work out wall areas from runs and heights	20 min	10 min	2 min	Give a length layer its wall height and it gives square metres.
Type the quantities into the quote, and again after a change	25 min	15 min	2 min	Send a layer to the quote. The line follows the drawing until you type over it.
Put the marked sheets in the quote file	20 min	20 min	1 min	Download gives the quantities and each sheet with its shapes on, on your letterhead.
Set up the colour, symbol and waste of each layer again on the next job	10 min	10 min	1 min	Save a layer as a tool once. On the next job it is one press from My tools.
Total, each job you price	215 min	165 min	20 min

Measure quantities off the drawings: every step on its own page

Before you start

Read the subcontracteach contractBy hand6 h 30 minExcel6 h 25 minYourCA36 min5 h 54 min saved · 91% less time

The builder has a contracts administrator who wrote the contract. You sign it, and the claim day, notice bars and retention terms in it decide what you get paid.

The risk it heads off

A notice time bar you never read kills a variation or delay claim later.Lists each time bar with the clause behind it, before you sign.
Pay-when-paid or uncapped liquidated damages slip in unread.Flags the clauses that move risk onto you, each with its clause.
Your claim day, retention and payment terms get typed in wrong.The six commercial terms are read from the contract, each with its clause.

Read the subcontract: estimated minutes for each step, each contract
Step	By hand	Excel	YourCA	What YourCA does
Read the contract front to back for risk	240 min	240 min	20 min	Reads the whole contract and lists each risk with the clause behind it. You read the list.
Find the claim day, notice periods, retention and payment terms	60 min	60 min	5 min	Records each term with its clause and exact words. A term it cannot cite stays blank.
Write the pushback letter	60 min	60 min	10 min	Drafts the letter and a marked-up copy for you to edit and send.
Put every obligation date in your calendar	30 min	25 min	1 min	Every date goes on the job calendar and into your own calendar.
Total, each contract	390 min	385 min	36 min

Read the subcontract: every step on its own page

Write the SWMSeach SWMSBy hand11 h 20 minExcel9 h 40 minYourCA1 h 58 min9 h 22 min saved · 83% less time

The builder asks for a SWMS before you start. You write it from a blank template for every job, then the crew signs it on paper.

The risk it heads off

The safety officer sends your SWMS back and the crew waits at the gate.Each high risk task must be answered, and the risk ratings stay consistent page to page.
A rating drops two bands on the strength of a hard hat.Warns when the controls do not support the lower rating.

Write the SWMS: estimated minutes for each step, each SWMS
Step	By hand	Excel	YourCA	What YourCA does
Write the steps, hazards and controls	180 min	150 min	30 min	Type the tasks in your own words. YourCA drafts the steps, hazards and controls.
Rate each risk	20 min	20 min	5 min	Rates each one on the risk matrix as you pick likelihood and consequence.
Check the high risk work categories	15 min	15 min	3 min	Asks each high risk question. The statement cannot be issued while one is open.
Start the next job from this one	60 min	45 min	5 min	Copies a past SWMS or fills in your SWMS template. Job facts start blank.
Fill the site, supervisor and emergency details	15 min	10 min	1 min	Fills them from the job team and the builder’s contact. You check them.
Write the rescue plan	20 min	20 min	5 min	Drafts it for the harness, trench or confined space work in your tasks. You fit it to the gear on site.
Collect crew sign-on	30 min	30 min	10 min	Records how each worker signed, on the phone or on paper.
Total, each SWMS	340 min	290 min	59 min

Write the SWMS: every step on its own page

Send the prestart packeach jobBy hand3 h 50 minExcel2 h 55 minYourCA16 min3 h 34 min saved · 93% less time

The builder will not let you on site until the pack is complete. You dig the same papers out of email and folders for every job, and send them again when they ask.

The risk it heads off

You start work with no signed work order, then cannot claim for it.The pack shows the signed work order as missing until you add it.
An expired certificate of currency gets the crew turned away.Warns 30 days before each insurance expires.
The pack goes in with a gap nobody noticed.The front page lists what is missing as clearly as what is in.

Send the prestart pack: estimated minutes for each step, each job
Step	By hand	Excel	YourCA	What YourCA does
Find insurances, licences and company papers	60 min	45 min	5 min	Holds them once in your company library, ready for every job.
Check what has expired	20 min	15 min	0 min	Flags expired and expiring papers and names each pack they are in.
Enter the details off each certificate	15 min	10 min	2 min	Reads the insurer, the cover and the dates off the certificate you add.
Collect papers from the firms you engaged	45 min	30 min	5 min	Shows what each firm you engaged still owes you.
Put the pack together with a contents page	60 min	50 min	2 min	Makes one PDF with a contents page and a clear list of what is missing.
Send it again when the builder asks	30 min	25 min	2 min	Exports the pack again in one press, with a record of each export.
Total, each job	230 min	175 min	16 min

Send the prestart pack: every step on its own page

Set up the next jobeach new jobBy hand3 h 20 minExcel2 h 15 minYourCA13 min3 h 7 min saved · 94% less time

Most of your work comes from the same few builders. Each new job, you type the same site team, the same plans and the same order list again.

The risk it heads off

A new job starts with the last job’s signatures, dates or prices still on it.Copies come across as fresh drafts, with no signature, photo, date or price.
The builder’s site manager is missing from the job, so your notice is addressed to the wrong person.The builder’s people from your other jobs are one tick away.

Set up the next job: estimated minutes for each step, each new job
Step	By hand	Excel	YourCA	What YourCA does
Add the builder’s people again	30 min	20 min	2 min	Same builder as before? Tick their people from your other jobs and add them.
Put your own team on the job	20 min	15 min	1 min	Copy the team from a past job, each keeping their role there, and they can sign in to it.
Copy the order list from a past job	60 min	30 min	3 min	Copies each line with its supplier and lead time, still to order, with no old price.
Set up the inspection and test plans again	45 min	30 min	3 min	Brings the plans across not started, with no signature or photo.
Fill in the builder and the site	15 min	10 min	1 min	Brings the builder and the site across from the past job.
Find the terms you had with this builder before	30 min	30 min	3 min	A blank term shows what your last job with this builder had, and its clause. One press uses it.
Total, each new job	200 min	135 min	13 min

Set up the next job: every step on its own page

Run the job

Keep drawings, RFIs and submittalseach month on the jobBy hand24 hExcel19 h 30 minYourCA2 h 48 min21 h saved · 88% less time

The builder runs the drawing set. You keep your own copy of what you were given and what you asked, because an unanswered RFI is your delay and your cost.

The risk it heads off

An unanswered RFI holds you up and nobody can prove when you asked.Each RFI keeps the date sent and the date the answer was due.
An RFI answer changes your scope and nobody prices it.An answer that changes the work can go straight to a variation.

Keep drawings, RFIs and submittals: estimated minutes for each step, each month on the job
Step	By hand	Excel	YourCA	What YourCA does
File new drawings by revision	45 min	30 min	10 min	Groups each sheet with its revisions and shows the current one.
File a new drawing pack over the last one	40 min	30 min	2 min	Reads each sheet's number, Rev and status off its title block and replaces the last pack in one press.
Work out what changed in the new pack	30 min	25 min	1 min	Lists every sheet revised, added, unchanged and left out against the last pack.
Log and number RFIs	20 min	15 min	3 min	Numbers each RFI and locks it once issued. A correction makes a revision.
Chase RFIs with no answer	20 min	15 min	2 min	Shows which RFIs are overdue and how long each has waited.
Record the delay an RFI caused	20 min	20 min	2 min	Offers an overdue RFI to the site diary as a delay.
Record submittals and responses	30 min	25 min	5 min	Records the submission, the response and each revision.
Attach the product data sheets to a submittal	20 min	20 min	2 min	Pick them from your library. The files are already on file.
Put the submittal and its drawings into one PDF	15 min	15 min	1 min	One download: your cover page, then every drawing and data sheet sent with it.
Total, each month on the job	240 min	195 min	28 min

Keep drawings, RFIs and submittals: every step on its own page

File the builder’s emailseach month on the jobBy hand12 hExcel11 hYourCA2 h 12 min9 h 48 min saved · 82% less time

Instructions, answers and new drawings arrive by email, mixed with everything else. You read each one, decide where it belongs and type the figures into a register.

The risk it heads off

An instruction buried in an email is never acted on or priced.Each forwarded email proposes the register it belongs in.
You cannot find the email that proves what you were told.Every forwarded email stays on the job, searchable.

File the builder’s emails: estimated minutes for each step, each month on the job
Step	By hand	Excel	YourCA	What YourCA does
Read each email and decide where it belongs	60 min	60 min	15 min	Forward it to the job address. YourCA proposes where it belongs.
Type the figures and dates into a register	40 min	30 min	5 min	Fills the entry with the exact words it read. You check and press to file.
Find an email again later	20 min	20 min	2 min	Keeps every forwarded email on the job record, searchable.
Total, each month on the job	120 min	110 min	22 min

File the builder’s emails: every step on its own page

File the paper that lands on your deskeach month on the jobBy hand4 hExcel3 h 30 minYourCA24 min3 h 36 min saved · 90% less time

Invoices, certificates of currency, programme revisions and drawings arrive all week. Each one means finding the right screen, opening its form, attaching the file and typing what it says.

The risk it heads off

An invoice or certificate sits in a downloads folder and never reaches the job.Drop it on any screen and YourCA opens the form that keeps it.

File the paper that lands on your desk: estimated minutes for each step, each month on the job
Step	By hand	Excel	YourCA	What YourCA does
Work out where each file belongs	20 min	20 min	2 min	Reads the file name and first page on your device and suggests what it is. You check the guess.
Open the right form and attach the file	20 min	15 min	2 min	Opens that form with the file already on it, on the right job.
Total, each month on the job	40 min	35 min	4 min

File the paper that lands on your desk: every step on its own page

Pull your actions out of meeting minuteseach site meetingBy hand8 h 40 minExcel8 h 14 minYourCA52 min7 h 48 min saved · 90% less time

The minutes arrive the day after the meeting. Your three actions are buried among forty for other trades, and a date you miss is the first thing raised at the next meeting.

The risk it heads off

An action given to you in the minutes is missed and raised against you at the next meeting.Every action named for your business goes on your list with its date.

Pull your actions out of meeting minutes: estimated minutes for each step, each site meeting
Step	By hand	Excel	YourCA	What YourCA does
Read the minutes for the actions that fall to you	10 min	10 min	1 min	Reads only your own actions out of the minutes, with the words each one was read from.
Write each action and its date on your list	6 min	5 min	1 min	One press adds every action to your action list, with the date printed beside it.
Put the dates in the calendar	4 min	4 min	0 min	Each action with a date shows on the Calendar and in the brief on the Dash.
Total, each site meeting	20 min	19 min	2 min

Pull your actions out of meeting minutes: every step on its own page

Order the long-lead itemseach month on the jobBy hand22 hExcel16 h 30 minYourCA2 h 12 min19 h 48 min saved · 90% less time

The builder sets the programme. You own the switchboard, the pipe or the doors that must arrive in time for it, and the chase emails when a supplier goes quiet.

The risk it heads off

Long-lead gear is ordered late and your crew stands idle.Shows the order-by date from the programme and reminds you before it.
A supplier slips and you hear on the day of delivery.Flags late and at-risk items, with the chase drafted.

Order the long-lead items: estimated minutes for each step, each month on the job
Step	By hand	Excel	YourCA	What YourCA does
Work out when each item must be on site	40 min	30 min	3 min	Takes each date from the programme activity the item is linked to.
Work out the order-by date from the lead time	20 min	10 min	0 min	Counts back from the on-site date for you.
Find out how long each supplier takes	15 min	10 min	1 min	Shows how long the supplier usually takes, from your own past deliveries.
Write the chase emails	40 min	35 min	5 min	Drafts each chase with the dates and the urgency. It opens in your own email.
Write the order to each supplier	30 min	20 min	3 min	Writes one order per supplier, every item with its code, quantity, finish and photo, and marks the lines ordered.
Enter supplier quotes	30 min	25 min	5 min	Reads the supplier quote onto the line. You check it.
Record what arrived against each order	20 min	15 min	3 min	Receive the delivery line by line, on the desk or on site from the phone, with the docket photo. A line that has all come marks its item delivered.
Check each supplier invoice against its order	25 min	20 min	2 min	Drop the invoice on its order. It reads the order number and says Matched, or Differs and by how much.
Total, each month on the job	220 min	165 min	22 min

Order the long-lead items: every step on its own page

Read the builder’s programmeeach programme revisionBy hand4 h 15 minExcel4 h 15 minYourCA18 min3 h 57 min saved · 93% less time

The programme is written for the whole job. You need the twenty lines that are yours, and the ones that moved since last month.

The risk it heads off

Your start moves and you find out when you arrive on site.Shows each activity that moved between programme revisions.
A squeezed programme is never recorded, so you cannot claim the time.Each change is kept, revision by revision.

Read the builder’s programme: estimated minutes for each step, each programme revision
Step	By hand	Excel	YourCA	What YourCA does
Find your trade’s activities	45 min	45 min	3 min	Reads the programme, suggests the lines that are your trade and ticks them. You confirm with one press.
Find what moved since the last revision	40 min	40 min	3 min	Shows what changed between revisions.
Total, each programme revision	85 min	85 min	6 min

Read the builder’s programme: every step on its own page

Roster the creweach week, for a crew of tenBy hand28 hExcel23 hYourCA5 h 12 min23 h saved · 82% less time

The builder wants bodies on site. You move the same people between three jobs, and find out at the gate that a ticket ran out.

The risk it heads off

A worker turns up with an expired ticket and is sent home.The week warns on an expired ticket.
One person is booked on two jobs on the same day.Shows the clash as you place them.

Roster the crew: estimated minutes for each step, each week, for a crew of ten
Step	By hand	Excel	YourCA	What YourCA does
Build next week’s roster	30 min	20 min	10 min	Copies last week, then you change what moved.
Check nobody is booked twice	10 min	10 min	0 min	Shows a clash across jobs as you place someone.
Check tickets are current on the day	10 min	8 min	0 min	Warns when a ticket expires on a rostered day.
Tell the crew which job they are on	15 min	15 min	2 min	Publish it. Each worker sees their week on their own phone.
Total, each week, for a crew of ten	65 min	53 min	12 min

Roster the crew: every step on its own page

Collect the crew’s hourseach week, for a crew of tenBy hand22 hExcel17 h 19 minYourCA2 h 10 min19 h 29 min saved · 90% less time

Paper hours come back late, rounded and in five handwritings. You check them against a roster in your head before you can pay anyone.

The risk it heads off

You pay hours nobody worked, or miss hours that were.Shows each clocked hour that differs from the roster.
You cannot show who was on site when a delay is argued.The hours are kept by day and by job.

Collect the crew’s hours: estimated minutes for each step, each week, for a crew of ten
Step	By hand	Excel	YourCA	What YourCA does
Collect hours from the crew	30 min	25 min	0 min	Workers clock on and off on their own phone.
Check hours against the roster	20 min	15 min	5 min	Shows only the hours that differ from the roster.
Total, each week, for a crew of ten	50 min	40 min	5 min

Collect the crew’s hours: every step on its own page

Work out gross wages and supereach fortnightly pay, for a crew of tenBy hand21 hExcel10 h 50 minYourCA52 min19 h 42 min saved · 96% less time

You are paying the crew on a construction award, with overtime, allowances and public holidays. The spreadsheet that does it breaks every time the rules change.

The risk it heads off

Overtime or a public holiday is paid at the wrong rate.Sorts each shift by your rules and the public holiday calendar.
Pay is worked from the roster, not from the hours worked.Pay starts from the approved hours.

Work out gross wages and super: estimated minutes for each step, each fortnightly pay, for a crew of ten
Step	By hand	Excel	YourCA	What YourCA does
Sort each shift into ordinary time and overtime	60 min	30 min	2 min	Sorts each shift by your rules, day kind and public holidays.
Work out super	15 min	5 min	0 min	Works out super on ordinary time.
Get the figures into payroll	20 min	15 min	2 min	Approve the period, then download an import file for Employment Hero or MYOB, or a sheet for Xero Payroll.
Total, each fortnightly pay, for a crew of ten	95 min	50 min	4 min

Work out gross wages and super: every step on its own page

Keep crew tickets currenteach job, for a crew of tenBy hand2 h 20 minExcel1 h 40 minYourCA22 min1 h 58 min saved · 84% less time

Every builder asks for the same tickets. You send the same photos for every job and find out at induction that one has expired.

The risk it heads off

A worker is refused at induction for an expired ticket.Warns before a ticket expires.
You cannot show a card when the builder asks.A photo of each card is kept with its expiry.
A worker turns up without this builder’s induction and is sent home.Prestart, Crew and the roster show who holds a current induction with this builder.

Keep crew tickets current: estimated minutes for each step, each job, for a crew of ten
Step	By hand	Excel	YourCA	What YourCA does
Collect cards and expiry dates	30 min	25 min	10 min	Records each ticket, its expiry and a photo of the card, once per person.
Check expiry before the job	20 min	15 min	0 min	Warns before a ticket expires, and on any rostered day after it.
Record each builder’s site induction	30 min	20 min	5 min	Records the builder, the day and a photo of the card for several people at once.
Check who is ready for this job	30 min	20 min	2 min	Lists everyone on the job with their White Card, tickets, this builder’s induction and the SWMS signed, and names the gap.
Gather details and cards for the builder’s induction	30 min	20 min	5 min	Downloads one pack: each person’s details and every card photo, ready for any builder’s induction form.
Total, each job, for a crew of ten	140 min	100 min	22 min

Keep crew tickets current: every step on its own page

Give a new employee their paperseach new employeeBy hand1 h 15 minExcel50 minYourCA6 min1 h 9 min saved · 92% less time

You hire a plumber on Friday to start Monday. The letter of offer is last year’s with the name changed, and nobody wrote down whether they got the information statement.

The risk it heads off

A new employee was never given the Fair Work Information Statement, and you cannot show they were.The pack lists the papers their employment calls for and records the day each was given.
The letter of offer is last year’s with the old rate or award left in.Each letter starts from your current standard terms, and you set the rate for the person.

Give a new employee their papers: estimated minutes for each step, each new employee
Step	By hand	Excel	YourCA	What YourCA does
Work out which papers this person must get	20 min	15 min	1 min	Lists the papers their kind of employment calls for, each with where the official form comes from.
Write the letter of offer	30 min	20 min	3 min	Fills the letter from your standard terms and their record. You type only their position and rate.
Put your handbook and policies with it	15 min	10 min	1 min	Lists every handbook and policy you keep once, in the pack, with its own tick.
Record what they were given and when	10 min	5 min	1 min	Records the day each paper was given, and shows who still has a pack to finish.
Total, each new employee	75 min	50 min	6 min

Give a new employee their papers: every step on its own page

On site

Sign off the ITPseach ITPBy hand10 h 40 minExcel9 h 20 minYourCA1 h 40 min9 h saved · 84% less time

The builder needs the hold point signed before the wall closes. You sign paper on site, lose it in the ute and rebuild the ITP at handover.

The risk it heads off

A hold point is not signed before the wall closes, so it is opened up again.Each hold point is signed on the phone, at the work, with photos.
The ITP is signed against an old drawing revision.The sign-off records the revision it was signed against.

Sign off the ITPs: estimated minutes for each step, each ITP
Step	By hand	Excel	YourCA	What YourCA does
Write the ITP	60 min	45 min	10 min	Starts from your template. You change what this job needs.
Sign hold points on site	20 min	20 min	5 min	Sign on the phone, standing at the work.
Collect photos and readings as evidence	30 min	30 min	5 min	Photos and readings attach to the point as you take them.
Raise a non-conformance report	20 min	20 min	3 min	Fills the report from the failed point.
Export the signed ITP	30 min	25 min	2 min	Makes one document with each point, its reading and its signature.
Total, each ITP	160 min	140 min	25 min

Sign off the ITPs: every step on its own page

Write the site diaryeach working dayBy hand27 hExcel27 hYourCA4 h 12 min23 h saved · 85% less time

A delay claim or a dispute is won on the diary. You write it from memory at night, or not at all, and the builder’s diary is the one that gets read.

The risk it heads off

There is no record of the day when a delay or a dispute comes up.Every working day has a record, closed overnight.
The weather that stopped work is not written down.The weather goes on each day's record.

Write the site diary: estimated minutes for each step, each working day
Step	By hand	Excel	YourCA	What YourCA does
Write up the day	8 min	8 min	2 min	Builds the day from crew hours and site records. You add notes.
Look up the weather	2 min	2 min	0 min	Fills in the weather from the nearest weather station.
Record who was on site	3 min	3 min	0 min	Comes from the crew’s clock.
Total, each working day	13 min	13 min	2 min

Write the site diary: every step on its own page

Make the photo reporteach fortnightBy hand9 h 45 minExcel8 h 40 minYourCA1 h 5 min8 h 40 min saved · 89% less time

The proof of your work is on three phones and a group chat. When the builder disputes it, you scroll for an hour to find one photo.

The risk it heads off

You have no proof of the work when a question comes up later.Keeps each photo on the job, with its date.
Work is covered before anyone sees it.Photos go in before the work is closed up, from the phone on site.

Make the photo report: estimated minutes for each step, each fortnight
Step	By hand	Excel	YourCA	What YourCA does
Collect photos off the crew’s phones	15 min	15 min	0 min	The crew take photos in the app, on the job they are on.
Put a photo report together	30 min	25 min	5 min	Makes a report on your letterhead, each photo with its date.
Total, each fortnight	45 min	40 min	5 min

Make the photo report: every step on its own page

Give notice of a delayeach delayBy hand3 h 45 minExcel3 h 15 minYourCA15 min3 h 30 min saved · 93% less time

The contract gives you a few days to give notice of a delay, or you lose the time and the cost. Nobody on site has the clause in their head.

The risk it heads off

Notice of a delay goes in late, so you lose the time and the cost.Shows the day notice falls due, and its clause, when you record the delay.
A delay is recorded on the wrong day and argued later.A delay is recorded on its day, and a closed day freezes it.

Give notice of a delay: estimated minutes for each step, each delay
Step	By hand	Excel	YourCA	What YourCA does
Find the notice clause and its deadline	20 min	20 min	0 min	Shows the day notice falls due and the clause that sets it.
Write the delay notice	40 min	35 min	5 min	Drafts the notice in Word for you to check and send.
Keep a register of delays	15 min	10 min	0 min	Lists every delay with its notice date.
Total, each delay	75 min	65 min	5 min

Give notice of a delay: every step on its own page

Record an incidenteach incident or near miss, for a crew of tenBy hand4 h 30 minExcel3 h 45 minYourCA39 min3 h 51 min saved · 86% less time

Your crew, your incident. The builder asks for your report, the insurer asks for it again, and an audit asks for every near miss on the job.

The risk it heads off

A notifiable incident is not reported straight away.Shows any incident the regulator has not been told about at the top of the register.
The fix is never written down, and the same thing happens again.An incident closes only on what changes, and an action past its date shows at the top.

Record an incident: estimated minutes for each step, each incident or near miss, for a crew of ten
Step	By hand	Excel	YourCA	What YourCA does
Fill in the incident form	30 min	25 min	8 min	Asks what happened, who was hurt, the treatment and who was told, on the phone, on the day.
File the photos with it	15 min	15 min	2 min	Files each photo taken from the record against the incident.
Keep the incident register	15 min	10 min	0 min	Lists every incident, with any the regulator has not been told about at the top.
Write the report for the builder	30 min	25 min	3 min	Downloads the report on your letterhead, with lines for your supervisor to sign.
Total, each incident or near miss, for a crew of ten	90 min	75 min	13 min

Record an incident: every step on its own page

Get a dayworks docket signedeach dayworks docketBy hand12 hExcel10 hYourCA1 h 48 min10 h 12 min saved · 85% less time

The site manager asks for extra work on the day. Without their signature that afternoon, the hours are argued over when you claim them.

The risk it heads off

Extra work is done on a word and never signed, so the hours are argued at the claim.The builder's person signs the docket on your phone the same day, and a docket not signed is marked.
A signed docket is never priced, and the work is never claimed.Make a variation turns a signed docket into a draft variation dated the day of the work.

Get a dayworks docket signed: estimated minutes for each step, each dayworks docket
Step	By hand	Excel	YourCA	What YourCA does
Write the docket on site	15 min	12 min	5 min	Takes the day, who asked, and each line of labour, plant and materials, with a name from your team.
Get it signed by the builder	10 min	10 min	2 min	The builder's person signs on your phone with their name and role, and the docket is kept as signed.
Keep the dayworks register	10 min	8 min	0 min	Lists every docket on the job, with the ones not signed yet marked.
Turn it into a variation	25 min	20 min	2 min	Makes a draft variation dated the day of the work, with every line in its description, ready to price.
Total, each dayworks docket	60 min	50 min	9 min

Get a dayworks docket signed: every step on its own page

Run a toolbox talkeach toolbox talk, for a crew of tenBy hand18 hExcel16 h 24 minYourCA2 h 24 min15 h 36 min saved · 87% less time

An audit or an incident asks who was at the talk and that they understood it. A paper sheet in the ute is not there when it is asked for.

The risk it heads off

Nobody can show who was at the talk, so the briefing counts for nothing when it is asked for.Each person signs on their own phone, and the attendance sheet carries every signature and the time.
Somebody misses the talk and starts work without it.Shows who has not signed on the Dash and in This week.

Run a toolbox talk: estimated minutes for each step, each toolbox talk, for a crew of ten
Step	By hand	Excel	YourCA	What YourCA does
Write the talk down	10 min	8 min	4 min	Takes the day, who gave it, the topic and what was covered.
Get the crew to sign	15 min	15 min	1 min	Puts the talk on the phone of everybody on the job, and each person signs it there.
Chase who has not signed	10 min	10 min	0 min	Shows who has not signed on the Dash and in This week.
File the attendance sheet	10 min	8 min	1 min	Downloads the sheet with every signature and the time, on your letterhead.
Total, each toolbox talk, for a crew of ten	45 min	41 min	6 min

Run a toolbox talk: every step on its own page

Keep the defect listeach defect, from found to closedBy hand10 h 48 minExcel8 h 24 minYourCA1 h 30 min9 h 18 min saved · 86% less time

The builder's walk finds twenty things, the client finds ten more, and every one of them holds back practical completion and your retention.

The risk it heads off

A defect is fixed but nobody can prove it, so it is argued at handover.A defect is marked fixed or closed only with a photo of the fix.
A defect sits past its date and holds back practical completion.Shows how many defects are past their fix-by date at the top of the list.

Keep the defect list: estimated minutes for each step, each defect, from found to closed
Step	By hand	Excel	YourCA	What YourCA does
Write the defect down with its photo	10 min	8 min	2 min	Takes what is wrong, who found it, who fixes it and by when, with the photo, on the phone at the spot.
Mark where it is on the drawing	8 min	8 min	0 min	Pins the defect in the zone you pick, so it shows on the drawing and in that room.
Close it out with a photo of the fix	8 min	6 min	2 min	Asks for a photo of the fix before a defect is marked fixed or closed.
Send the builder the list	10 min	6 min	1 min	Downloads the list as shown, open, fixed or late, as a PDF, Word or Excel file.
Total, each defect, from found to closed	36 min	28 min	5 min

Keep the defect list: every step on its own page

See everything in one roomeach area walked with the builderBy hand16 h 12 minExcel13 h 36 minYourCA1 h 36 min14 h 36 min saved · 90% less time

The builder walks a floor with you and asks what is still open in the plant room. The answer is in five registers and a camera roll.

The risk it heads off

A defect in one room is missed on the builder walk and found at handover.Shows every pinned defect and open point inside the zone, on one list.

See everything in one room: estimated minutes for each step, each area walked with the builder
Step	By hand	Excel	YourCA	What YourCA does
Find what is open in one room	30 min	20 min	2 min	Lists every pinned point, defect, incident, question and variation inside the zone you tap.
Find the photos for that room	15 min	15 min	1 min	Opens each row to the photos filed against it.
Mark up a plan of what is where	20 min	20 min	3 min	Draws the zone once on your own drawing. The progress plan on a claim uses the same zone.
Record a note, defect or incident found in that room	10 min	8 min	1 min	Records it from the open zone, already filed to the room, with nothing to pick again.
Sign off or close what is open in that room	6 min	5 min	1 min	Opens the sign-off or close-out from the row in the zone, without going to its register to find it.
Total, each area walked with the builder	81 min	68 min	8 min

See everything in one room: every step on its own page

Keep your tools and plant checkedeach month, shared across your jobsBy hand5 hExcel2 h 50 minYourCA28 min4 h 32 min saved · 91% less time

A lead with an expired tag turns up on site and the builder sends your sparky home. You find out which leads are due by walking the ute.

The risk it heads off

A lead with an expired tag is found on site and the worker is sent home.Lists every check overdue or due in the next 14 days, and where each item is.

Keep your tools and plant checked: estimated minutes for each step, each month, shared across your jobs
Step	By hand	Excel	YourCA	What YourCA does
Work out which tools are due for test and tag	40 min	20 min	2 min	Lists every check overdue or due in the next 14 days, soonest first.
Find where each item is	30 min	20 min	2 min	Shows the job or person each item is with now, and every move before it.
Record the test and the next due date	30 min	15 min	5 min	Records the check in one press and moves the next due day on by your own cycle.
Keep rego, service and calibration dates	20 min	10 min	2 min	Keeps the rego, insurance, service and calibration dates on the same list as the tags.
Check what is on hire against the hire invoice	30 min	20 min	3 min	Lists the gear on hire with its firm, the job it is on and the days so far.
Total, each month, shared across your jobs	150 min	85 min	14 min

Keep your tools and plant checked: every step on its own page

Get paid

Work out the claim dateseach payment claimBy hand4 h 30 minExcel3 h 30 minYourCA0 min4 h 30 min saved · 100% less time

A claim served on the wrong day can lose its protection under the Security of Payment Act. The builder’s team knows the dates. You count them on a calendar.

The risk it heads off

A claim served on the wrong day loses its protection under the Act.Works out the day your claim is due by from your contract and the Act.
The payment due date passes and nobody chases it.Reminds you when payment falls due, and again when it is late.

Work out the claim dates: estimated minutes for each step, each payment claim
Step	By hand	Excel	What YourCA does
Work out the reference date and the first day to serve	20 min	15 min	Works it out from your contract and the Act, and shows the clause behind it.
Count when the payment schedule and payment fall due	15 min	10 min	Counts business days and public holidays for the job’s state.
Set reminders for claim day and late replies	10 min	10 min	Reminds you before claim day and when a reply is late.
Total, each payment claim	45 min	35 min

Work out the claim dates: every step on its own page

Build the payment claimeach payment claimBy hand18 hExcel13 hYourCA2 h 54 min15 h 6 min saved · 84% less time

The builder assesses claims with a team. You rebuild the same spreadsheet every month, roll the variations in by hand and hope the sums carry.

The risk it heads off

The builder disputes the per cent you claimed and the claim goes back and forth.Mark the work done on the drawing, and the claim carries the marked-up plan as proof.
A variation is left off the claim and never paid.Every variation lands on the claim. One not yet agreed shows at nil with its reason.
Too much retention is held back.Holds retention at the contract rate, up to the cap.

Build the payment claim: estimated minutes for each step, each payment claim
Step	By hand	Excel	YourCA	What YourCA does
Update the claim schedule with this month’s progress	60 min	40 min	15 min	Starts from last month’s claim. You type this month’s progress.
Add approved and pending variations	30 min	20 min	0 min	Every variation lands on the claim. One not yet agreed shows at nil with its reason.
Work out retention to hold back	15 min	10 min	0 min	Takes retention off at the contract rate, up to the cap.
Write the cover letter and lay out the claim	30 min	20 min	2 min	Builds the claim document on your letterhead, every field editable.
Sign it	10 min	10 min	1 min	Applies your saved signature in one tap.
Write the email to the builder and attach the claim	10 min	10 min	1 min	Drafts the email in your own mail, addressed to the builder, with the claim saved to attach.
Key the claim into the builder’s claims system	25 min	20 min	10 min	Lays the claim out line by line in the builder’s order, ready to key in.
Total, each payment claim	180 min	130 min	29 min

Build the payment claim: every step on its own page

Fill the statement or declarationeach payment claimBy hand8 h 30 minExcel6 h 30 minYourCA42 min7 h 48 min saved · 92% less time

Some builders will not pay a claim without the statement. You find the right form, fill the same boxes every month and chase the firms you engaged for theirs.

The risk it heads off

The claim is sent back without its statement, and payment slips a month.Drafts the statement beside the claim, so your claim goes out with it attached.
You declare for firms you engaged that have not given you theirs.Lists what each firm still owes for the period before you sign.

Fill the statement or declaration: estimated minutes for each step, each payment claim
Step	By hand	Excel	YourCA	What YourCA does
Find the right form	15 min	15 min	0 min	Uses the exact published form for the job’s state.
Fill in who, which claim, the job and the period	25 min	20 min	2 min	Fills the facts from the claim. Signature, witness and the paid questions stay for you.
Check the firms you engaged gave their papers	45 min	30 min	5 min	Lists what each firm you engaged still owes for the claim period.
Total, each payment claim	85 min	65 min	7 min

Fill the statement or declaration: every step on its own page

Check what the builder cuteach short payment scheduleBy hand9 hExcel7 h 45 minYourCA51 min8 h 9 min saved · 91% less time

The schedule comes back lower than the claim. You work out line by line what they cut and why, before the window to respond closes.

The risk it heads off

The window to apply for adjudication closes while you argue.Shows the last day to act.
A cut with no reason on the schedule is accepted.Checks the schedule against what the Act requires it to say.
A backcharge hides in the line items.Shows each deduction in the words used, with the amount.

Check what the builder cut: estimated minutes for each step, each short payment schedule
Step	By hand	Excel	YourCA	What YourCA does
Compare the schedule against your claim line by line	60 min	40 min	5 min	Reads the schedule in and lines it up against your claim.
Write down what they cut and why	30 min	25 min	0 min	Keeps each reason in the builder’s own words.
Check the schedule and find your last day to act	30 min	30 min	2 min	Checks it against the Act and shows the last day to apply for adjudication.
Put the papers together for a dispute	60 min	60 min	10 min	Collects the claim, the schedule and the reasons in one pack.
Total, each short payment schedule	180 min	155 min	17 min

Check what the builder cut: every step on its own page

Raise the variationeach variationBy hand22 hExcel18 hYourCA2 h 24 min19 h 36 min saved · 89% less time

The site manager tells you to do extra work. If the notice is late, the contract can bar the claim, and the instruction was only ever spoken.

The risk it heads off

Notice goes in after the contract deadline, so the claim is barred.Shows the deadline and its clause when you record the variation.
A spoken instruction is remembered differently later.Records it on the day, with photos and who gave it.
An approved variation never reaches a claim.Every variation lands on the next claim.

Raise the variation: estimated minutes for each step, each variation
Step	By hand	Excel	YourCA	What YourCA does
Write down the instruction on site	15 min	15 min	2 min	Record it on your phone in thirty seconds, with photos.
Find the notice period in the contract	15 min	15 min	0 min	Shows the notice deadline and the clause that sets it.
Price the variation	30 min	20 min	5 min	Add each line from your own rates. The sums are done for you.
Write the notice	25 min	20 min	3 min	Drafts the notice as Word or PDF for you to send.
Write the email that sends it	10 min	10 min	1 min	Drafts the email in your own mail, addressed to the builder, with the notice saved to attach.
Follow up approval and put it on the claim	15 min	10 min	1 min	Shows where each variation stands and puts it on the next claim.
Total, each variation	110 min	90 min	12 min

Raise the variation: every step on its own page

Chase a late paymenteach late paymentBy hand5 h 30 minExcel5 hYourCA24 min5 h 6 min saved · 93% less time

When a payment is late, the builder has no reason to write first. You do: a reminder, a firmer letter that names the Act, then notice that you intend to suspend work. Most subbies put it off because each letter is a job.

The risk it heads off

A late payment is never chased, so the builder pays everyone else first.Drafts each letter on the day it falls due, and puts it in your brief.
You threaten to suspend work and cite the wrong section, or none.The notice names the suspension section for the job’s state, and leaves it blank rather than guess.
Nobody can show when you asked to be paid.Each chase you send is recorded on the claim with the day.

Chase a late payment: estimated minutes for each step, each late payment
Step	By hand	Excel	YourCA	What YourCA does
Notice the payment is late	10 min	5 min	0 min	Puts the chase in your brief on the day it falls due.
Write the first reminder	15 min	15 min	2 min	Drafts it with the amount, the claim and the due date filled in. You send it from your mail.
Write the firmer letter	30 min	30 min	2 min	Drafts it with your state’s Act named, from the job’s state.
Give notice that you intend to suspend work	45 min	45 min	3 min	Drafts the notice with the suspension section for your state filled in.
Keep a record of each chase	10 min	5 min	1 min	One press records the day you sent it, on the claim.
Total, each late payment	110 min	100 min	8 min

Chase a late payment: every step on its own page

Get the retention backeach jobBy hand1 h 35 minExcel1 h 15 minYourCA4 min1 h 31 min saved · 96% less time

Retention comes back a year or more after you leave site. The builder holds the sheet. If you forget to ask, it can stay with them.

The risk it heads off

Retention is never claimed back after you leave site.Works out each release and its date, and reminds you while it is still held.
The end of the defects period passes without a claim.The second release date sits in your calendar.

Get the retention back: estimated minutes for each step, each job
Step	By hand	Excel	YourCA	What YourCA does
Keep a sheet of what is held	30 min	20 min	0 min	Builds the retention ledger from your claims.
Work out the release dates	20 min	15 min	0 min	Reads the release terms from your contract, each with its clause.
Remember to claim each release	30 min	30 min	2 min	Reminds you a month before, a week before and on the day.
Record what came back	15 min	10 min	2 min	Records each payment against its release.
Total, each job	95 min	75 min	4 min

Get the retention back: every step on its own page

Pay the firms you engaged on timeeach month, on each jobBy hand6 h 30 minExcel4 h 30 minYourCA18 min6 h 12 min saved · 95% less time

The builder has an accounts team for its payables. Your invoices from labour hire and the firms under you sit in an inbox, and the due date is whichever one you noticed.

The risk it heads off

A firm you engaged is paid late, and it stops work or claims interest.Shows the day to pay each invoice by, and puts it on your Dash and Calendar.
A payment claim from a firm under you passes with no payment schedule.Shows the last day for a payment schedule on an invoice that is a payment claim.

Pay the firms you engaged on time: estimated minutes for each step, each month, on each job
Step	By hand	Excel	YourCA	What YourCA does
Type the month’s invoices from the firms you engaged	20 min	15 min	3 min	Reads the invoice you drop or forward and fills every value, with the words it came from. You check it.
Work out the day to pay each one by	15 min	10 min	0 min	Takes the earliest of the invoice’s date, your contract’s and the Act’s, and shows all three.
Count the payment schedule date on an invoice that is a payment claim	15 min	10 min	0 min	Counts it for the job’s state, or says in one line why there is none.
Work out what you owe each firm across every job	15 min	10 min	0 min	Shows what you owe each firm, what is overdue and what you paid, firm by firm.
Total, each month, on each job	65 min	45 min	3 min

Pay the firms you engaged on time: every step on its own page

Hand it over

Build the O&M manualeach jobBy hand6 hExcel4 h 45 minYourCA45 min5 h 15 min saved · 88% less time

The O&M pack is due months after you leave site, and the builder can hold your final claim until it arrives. You dig through every folder to build it.

The risk it heads off

Your final claim is held until the O&M pack arrives.Names every missing document early.
A supplier's warranty is lost before handover.Shows who still owes each document.

Build the O&M manual: estimated minutes for each step, each job
Step	By hand	Excel	YourCA	What YourCA does
Gather documents from every folder	180 min	150 min	30 min	Builds the pack from the documents the job already holds.
Make the contents page and numbering	60 min	45 min	0 min	Makes the contents page and numbers each section.
Find what is still missing	60 min	40 min	0 min	Names every gap: owed, received with no document, or not filed.
Chase the missing documents	60 min	50 min	15 min	Shows who still owes each document.
Total, each job	360 min	285 min	45 min

Build the O&M manual: every step on its own page

Fill the handover certificateseach certificateBy hand4 hExcel3 h 45 minYourCA30 min3 h 30 min saved · 88% less time

The certifier sends a long list. You work out which lines are yours, find each form and fill the same details again.

The risk it heads off

A certificate is missed and practical completion stalls.Lists each certificate owed and who owes it.
The certificate is filled on the wrong form.Fills the exact published form.
Your own test certificate is retyped on every job, with last job’s address left on it.Written once in your library, with each job’s details filled in.

Fill the handover certificates: estimated minutes for each step, each certificate
Step	By hand	Excel	YourCA	What YourCA does
Work out which certificates are yours	30 min	30 min	5 min	Suggests the certificates for your trade and matches the certifier’s request.
Find the right form	20 min	20 min	0 min	Uses the real template or the prescribed form, or your own certificate, written once and kept for every job.
Fill it in	30 min	25 min	5 min	Drafts it from the job record with the signature blank.
Total, each certificate	80 min	75 min	10 min

Fill the handover certificates: every step on its own page

Keep the penetration registereach job that seals penetrationsBy hand5 hExcel3 h 45 minYourCA42 min4 h 18 min saved · 86% less time

Every penetration you seal needs a line on the schedule at handover. Rebuilt from photos at the end, it takes days.

The risk it heads off

The fire seal certificate cannot issue without a schedule of every penetration.The schedule builds as you seal each penetration, with a photo.
A penetration is closed up with no photo.The photo is taken at the seal, from the phone.

Keep the penetration register: estimated minutes for each step, each job that seals penetrations
Step	By hand	Excel	YourCA	What YourCA does
Keep a register of each penetration	240 min	180 min	40 min	Log each one as you go, in the template’s own columns.
Make the schedule for the certificate	60 min	45 min	2 min	The schedule is ready. The certificate waits until it has lines.
Total, each job that seals penetrations	300 min	225 min	42 min

Keep the penetration register: every step on its own page

Every day, every job

Know what needs you todayeach working day, shared across your jobsBy hand7 hExcel5 h 36 minYourCA1 h 24 min5 h 36 min saved · 80% less time

The builder has a team for each job. You are the team for all of yours, and the thing you forget is the date that costs you.

The risk it heads off

The one date you forgot is the one that costs you.Puts every job’s dates in one list, most urgent first.

Know what needs you today: estimated minutes for each step, each working day, shared across your jobs
Step	By hand	Excel	YourCA	What YourCA does
Check every job for what needs you	10 min	8 min	2 min	Puts what is waiting on you in one list, most urgent first.
Total, each working day, shared across your jobs	10 min	8 min	2 min

Know what needs you today: every step on its own page

Keep every date in your calendareach week, shared across your jobsBy hand2 h 53 minExcel2 h 10 minYourCA9 min2 h 44 min saved · 95% less time

Each job has its own dates in its own contract. You copy them into a calendar by hand and miss the one that moved.

The risk it heads off

A date that moved is still wrong in your own calendar.Your own calendar follows when a date changes.

Keep every date in your calendar: estimated minutes for each step, each week, shared across your jobs
Step	By hand	Excel	YourCA	What YourCA does
Copy job dates into your own calendar	20 min	15 min	1 min	Subscribe once. Dates flow to your own calendar and move when they change.
Total, each week, shared across your jobs	20 min	15 min	1 min

Keep every date in your calendar: every step on its own page

Know who owes youeach week, shared across your jobsBy hand7 h 56 minExcel7 h 13 minYourCA0 min7 h 56 min saved · 100% less time

Your cash sits with the builders. You work out who owes what from bank statements and claims, and chase the oldest when you remember.

The risk it heads off

A debt goes stale before you chase it.Shows who owes what, and how late.
Work stops being claimable while you are busy.Shows the value behind deadlines that close soon.
You price a new job for a builder who pays late.Shows how each builder has paid you before.

Know who owes you: estimated minutes for each step, each week, shared across your jobs
Step	By hand	Excel	What YourCA does
Work out who owes what and how late	20 min	15 min	Shows aged debtors by builder, from your own claims and payments.
Find what stops being claimable soon	20 min	20 min	Shows the value behind deadlines that close soon, with the clause.
Check how each builder pays	15 min	15 min	Shows how each builder pays, from your own history with them.
Total, each week, shared across your jobs	55 min	50 min

Know who owes you: every step on its own page

Know your margin on each jobeach month, on each jobBy hand12 hExcel7 h 30 minYourCA18 min11 h 42 min saved · 98% less time

The builder knows its margin on your package. You find out yours at tax time, from a spreadsheet of hours and invoices.

The risk it heads off

A job runs at a loss and you find out after it ends.Shows the margin on every job while it runs.
Unpriced hours or orders make a job look better than it is.Names each shift with no rate and each order with no price.
One cost line runs over budget and nobody sees it until the job is done.Shows each budget line against what it has cost, in red once it is over.

Know your margin on each job: estimated minutes for each step, each month, on each job
Step	By hand	Excel	YourCA	What YourCA does
Add up the labour cost from the hours worked	45 min	30 min	0 min	Costs every recorded hour at the rate on that day, with super on wages.
Add up what you ordered for the job	30 min	20 min	0 min	Adds the price of every item ordered in Procurement.
Take the costs off what you claimed	15 min	10 min	2 min	Shows the margin and each line behind it. You check the gaps it names.
Check each cost line against the job budget	30 min	15 min	1 min	Shows each budget line against what it has cost, and which line is over.
Total, each month, on each job	120 min	75 min	3 min

Know your margin on each job: every step on its own page

Send the bank your WIP scheduleeach month, on each jobBy hand14 h 30 minExcel9 hYourCA12 min14 h 18 min saved · 99% less time

The bank, the surety and your accountant ask for a WIP schedule every month. You build it in a spreadsheet from four other spreadsheets.

The risk it heads off

A job is over claimed and the bank or surety finds it before you do.Shows each job over or under claimed, with over in red, every time you open it.
The figures you gave the bank last month cannot be produced again.Keeps a snapshot of each month, saved by you or by YourCA at month end.

Send the bank your WIP schedule: estimated minutes for each step, each month, on each job
Step	By hand	Excel	YourCA	What YourCA does
Pull each job’s contract value and approved variations	30 min	20 min	0 min	Reads the contract sum and every approved variation, and shows pending ones beside it.
Pull each job’s cost to date and budget	45 min	30 min	0 min	Reads the same costs and budget as Margin: labour, super, orders, supplier invoices and typed costs.
Work out percentage complete, earned and over or under claimed	40 min	20 min	0 min	Works each one out by cost, the method named on the page.
Lay it out for the bank and keep the month	30 min	20 min	2 min	Downloads it on your letterhead with a cover, and keeps a snapshot of each month.
Total, each month, on each job	145 min	90 min	2 min

Send the bank your WIP schedule: every step on its own page

Estimate up to: Every day, every job

391 hours saved Show the hours saved

Your hourly cost, A$= A$33,275

How we counted

Where do the minutes come from?: Each figure is an estimate of how long each task takes a commercial subcontractor with no contracts administrator, based on real construction experience.
What does by hand mean?: Paper, Word, email and the photos on your phone. Excel means the same work with a spreadsheet you keep up yourself.
What is left for me to do in YourCA?: Reading, checking and pressing. You still decide, sign and send every document yourself. YourCA never sends anything to the builder for you.
Why does the crew size change the figure?: Rostering, hours and pay take longer for every person on the job. Work you do once for the whole business, such as checking who owes you, is shared across the jobs you run.
Does the figure count losses you avoid?: No. A variation that is not barred or a claim served on the right day is worth far more than the hours, but it is not counted here.

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