Time saved / Give a new employee their papers
New employee paperwork and the letter of offer
Know which papers a new employee must get, print the letter of offer from your own terms, hand over your handbook and policies, and record the day each was given.
You hire a plumber on Friday to start Monday. The letter of offer is last year’s with the name changed, and nobody wrote down whether they got the information statement.
- By hand
- 1 h 15 min
- In Excel
- 50 min
- In YourCA
- 6 min
- Saved
- 1 h 9 min
Estimate for a 6-month electrical job with 10 people on it, each new employee. Set your own job.
The risk it heads off
- A new employee was never given the Fair Work Information Statement, and you cannot show they were.The pack lists the papers their employment calls for and records the day each was given.
- The letter of offer is last year’s with the old rate or award left in.Each letter starts from your current standard terms, and you set the rate for the person.
Step by step
| Step | By hand | Excel | YourCA | What YourCA does |
|---|---|---|---|---|
| Work out which papers this person must get | 20 min | 15 min | 1 min | Lists the papers their kind of employment calls for, each with where the official form comes from. |
| Write the letter of offer | 30 min | 20 min | 3 min | Fills the letter from your standard terms and their record. You type only their position and rate. |
| Put your handbook and policies with it | 15 min | 10 min | 1 min | Lists every handbook and policy you keep once, in the pack, with its own tick. |
| Record what they were given and when | 10 min | 5 min | 1 min | Records the day each paper was given, and shows who still has a pack to finish. |
| Total, each new employee | 75 min | 50 min | 6 min |
How to do it in YourCA
Questions subbies ask
- Does YourCA keep my employee’s tax file number?
- No. It records only the day the declaration was given. The number goes into your payroll software.
- Does YourCA send the letter to the employee?
- No. You print or save it on your letterhead and hand it over yourself.
Get the hours back on your next job
Your first job is free. See what YourCA runs or every function’s time saved.
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