Time saved / Keep drawings, RFIs and submittals
RFI register and drawing register for subcontractors
File drawings by revision, number and chase RFIs, record submittals and turn an overdue RFI into a delay record, without a spreadsheet to keep up.
The builder runs the drawing set. You keep your own copy of what you were given and what you asked, because an unanswered RFI is your delay and your cost.
- By hand
- 24 h
- In Excel
- 19 h 30 min
- In YourCA
- 2 h 48 min
- Saved
- 21 h
Estimate for a 6-month electrical job with 10 people on it, each month on the job. Set your own job.
The risk it heads off
- An unanswered RFI holds you up and nobody can prove when you asked.Each RFI keeps the date sent and the date the answer was due.
- An RFI answer changes your scope and nobody prices it.An answer that changes the work can go straight to a variation.
Step by step
| Step | By hand | Excel | YourCA | What YourCA does |
|---|---|---|---|---|
| File new drawings by revision | 45 min | 30 min | 10 min | Groups each sheet with its revisions and shows the current one. |
| File a new drawing pack over the last one | 40 min | 30 min | 2 min | Reads each sheet's number, Rev and status off its title block and replaces the last pack in one press. |
| Work out what changed in the new pack | 30 min | 25 min | 1 min | Lists every sheet revised, added, unchanged and left out against the last pack. |
| Log and number RFIs | 20 min | 15 min | 3 min | Numbers each RFI and locks it once issued. A correction makes a revision. |
| Chase RFIs with no answer | 20 min | 15 min | 2 min | Shows which RFIs are overdue and how long each has waited. |
| Record the delay an RFI caused | 20 min | 20 min | 2 min | Offers an overdue RFI to the site diary as a delay. |
| Record submittals and responses | 30 min | 25 min | 5 min | Records the submission, the response and each revision. |
| Attach the product data sheets to a submittal | 20 min | 20 min | 2 min | Pick them from your library. The files are already on file. |
| Put the submittal and its drawings into one PDF | 15 min | 15 min | 1 min | One download: your cover page, then every drawing and data sheet sent with it. |
| Total, each month on the job | 240 min | 195 min | 28 min |
How to do it in YourCA
Questions subbies ask
- Can I change an RFI after I issue it?
- You raise a revision. The issued RFI stays as it was sent, so the record is true.
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